Budget/Business Analyst at USC (2024)

Budget Business Analyst – Rossier Business Operations

USC Rossier School of Education

The University of Southern California Rossier School of Educationseeks a customer service-driven, self-motivated, analytical Budget/Business Analyst to join its Business Operations office.

USC Rossier has been an integral part of the Los Angeles community since its founding as a pedagogy department at the University of Southern California in 1896. USC Rossier is proud to work with and in our city to advance educational equity. As a team member, the Budget/Business Analyst plays a crucial role in the continued success of the school and its academic programs.

Reporting to the Assistant Director of Finance, the Budget/Business Analyst is responsible for providing critical support to the day-to-day financial operations of the Rossier Business Operations office as well as academic and auxiliary Rossier departments.

These support functions include but are not limited to:

Accountabilities:

• Assists students, faculty, and staff with financial transactions such as goods and services requisitions, internal service deliveries, reimbursem*nt processing, and initiating corporate card transactions.

• Secures outsourced professional service agreements, including working with human resources to onboard independent contractors.

• Submits invoices to accounts payable, requests supplier invoices, ad hoc employee/student payments, and limited engagement payees, such as honorariums for guest lecture speakers.

• Monitors expenses and develops projections to extend financial commitments. Identifies variances and trends and brings them to the supervisor's attention for discussion and resolution.

• Reconciles account balances and activity to university financial records and initiates correcting entries.

• Runs Workday reports for various department accounts by monthly and fiscal year periods.

• Inputs financial data to departmental accounting systems and prepares financial reports as required. Reviewing and analyzing expenses and ensuring accurate ledger, spend category, and each transaction has a valid business purpose.

• Processes and allocates electronic deposits, ad hoc bank transactions, checks, and wire transfers to the appropriate accounts.

• Assists in local planning of short and long-term budgets by compiling and organizing data for use in forecasts.

• Advises students, staff, and faculty regarding university financial policies and procedures.

• Coordinates year-end and monthly closing activities, including processing and correcting journal entries.

• Interfaces with vendors as required.

• Performs other related duties as assigned or requested.

Skills, Abilities, and Additional Information

• Workday Financials, Jaggaer Marketplace, Concur Travel and Expense, Adobe Acrobat, Office 365 (Outlook, Word, PowerPoint, Excel, Teams), Zoom Phone, and Video

• Attention to detail; Excellent communication skills (written and oral); Collaborative and self-starter; Ability to prioritize tasks and projects according to provided guidelines.

• This position is full-time, non-exempt / 37.5 hours per week; Required work hours are 8:30 am – 5:00 pm Monday – Friday; Hybrid work schedule (on-campus three days/week)

The hourly range for this position is $34.43-$38.64. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Applications should be submitted via usccarreers.usc.edu and should include the following:

• Resume

• A cover letter (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)

Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 1 year Minimum Skills: Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets. Preferred Education: Bachelor's degree Preferred Experience: 2 years Preferred Skills: University budget experience and knowledge of university financial systems.